xFoundry@UMD

xFoundry@UMD seeks to hire a Program Coordinator to provide professional administrative support to the events and partnerships team. This position will operate primarily as the administrative and operational support for xFoundry@UMD. The duties of this position include managing meeting and event schedules; making travel arrangements for staff and visitors; scheduling and taking minutes for meetings; assisting with event logistics for meetings, weekly seminars, public events, and conferences with local and international collaborators and donors; general office management and operations; project management support; handling highly confidential and/or sensitive documents and other administrative tasks.

This is a hybrid role, reporting in person to UMD College Park at least 3 days per week.

This position is an exempt, hourly contractual position that includes a State of Maryland health benefit subsidy. This position does not provide sponsorship for visas.

Responsibilities

Ability to handle multiple tasks and priorities with little supervision in a fast-paced, high-output environment.
Experience in oversight of projects, deadlines and using task management software.
Strong written and verbal skills, including copywriting, editing, and use of proper etiquette for formal communication.
Previous experience hosting small to midsize in-person events.
Excellent customer service skills, as well as the use of independent judgment, initiative, writing, and editing skills to prepare correspondence and meeting minutes.
Ability to quickly learn new software applications and interested in utilizing new software services.
Experience with Microsoft Office, Google, and Adobe Suite.
Highly organized and task-oriented with strong attention to detail.
Basic digital office management including, but not limited to, budgeting, expenses, and inventory.
Occasional weekend and evening hours are required.

Qualifications

A ninimum four (4) years of experience in an upper-level Assistant or event coordinator position is highly preferred.
One (1) year of professional secretarial, clerical, coordinator, or administrative experience.
A minimum of a Bachelor's degree from an accredited college or university is required.
Background in communications, business, marketing, or event management.
Experience working with c-suites, executive offices, or other high-level stakeholders.
Additional work experience as defined above may be substituted on a year for year basis for up to four (4) years of the required education.

Full-time, Contractual

Program Coordinator

Responsibilities

Qualifications

Additional information

Compensation

Hourly pay

Duration

Weekly commitment

Office format